Free Small Business Expense Tracker Printable
A simple paper log for a small business or side business's expenses, by date and category, useful for budgeting and for handing off at tax time.
PDF · Free, no signup · US Letter and A4
| Date | Category | Description | Amount |
|---|---|---|---|
Your entries are saved in this browser only, so you can come back to them. Nothing is uploaded.
How to Use This Printable
- Log each business expense as it happens.
- Note a category so expenses are easy to group later.
- Fill in the amount for each entry.
- Total monthly and keep with your business records.
Keeping categories consistent
Using the same category names every time, rather than a slightly different phrase each entry, makes it possible to total spending by category later without cleaning the data up first.
Pairing income and expenses
This sheet only covers the expense side; using it alongside the Freelance Income Tracker gives a full picture of what a small or side business actually nets in a given month.
Handing off at tax time
A categorized, dated log is exactly what a tax preparer or your own return needs for business expenses; keeping receipts filed in the same date order as the log makes any follow-up questions quick to answer.
Ideas for Using This Printable
- Use consistent category names so you can total by category at tax time.
- Pair with the Freelance Income Tracker for the income side of the picture.
- Keep receipts filed by the same date order as the log.
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FAQ
- Does this replace bookkeeping software?
- No, it's a simple paper log for a small operation or as a backup; larger or more complex businesses will likely still want proper bookkeeping software.
- How many entries fit on one sheet?
- 20 rows, enough for a typical month of small business expenses.
- What if an expense is part business, part personal?
- Log only the business portion, and keep a note of how you calculated the split in case it's ever questioned.
- Should mileage be tracked here too?
- Business mileage is usually tracked separately since it needs its own log of dates and distances; use this sheet for direct dollar expenses.
- How many months of data fit before I need a new sheet?
- 20 rows covers a typical month for most small or side businesses; start a fresh sheet each month and file them together.